Improving Business Systemisation: Essential for Success and Growth

Looking to grow your business? Chances are that creating more time and efficiency are key to this. 

In our digital age, some (if not all) of your systems are in the cloud.  You can remote access your business, your data, and your team and customers can too. 
 
The key to good business growth is to maximise this technology and make your systems work harder, smarter, and connect them with each other. 
 
Stop ‘double enter’ data.
Stop giving your skilled team remedial jobs a machine could do
Stop adding more and more systems to your business without first considering how they could work more in unison. 
 
Sometimes even adding in a piece of useful software means you’re adding to the problem…
 

Could business systemisation help you grow?

 
Business systemisation is when you take all your processes and systems and work them into one or at least a few systems so that your entire business becomes one machine, rather than lots of silos that don’t communicate with each other. 
 
Many businesses still run like a badly managed restaurant. Here’s what I mean:
 
The orders are taken by two waiting staff because they don’t assign a table. 
The order is wrong because the chef can’t read the waiting staff notes and there’s no system for the way they write them. 
The drinks are late and then wrong because the bar doesn’t assign someone for table drinks and the rowdy Friday night crowd have taken priority. 
The dessert gets missed off the bill because another waiter got involved when he shouldn’t have.
The beef is over cooked, and the bill doesn’t give a method of gathering feedback so the staff won’t know and it will happen again. The owner (who’s not there) can’t see an overview of the business as the till relies on a reconciliation at the end of the night just like the bookings which are taken in a paper diary. 
 
Joined up? Hardly! 
 
A systemised business (or restaurant) would audit all the systems and processes and look at how they could be linked, how they could be cloud-based or on a local server with remote access. 
 
A systemised business would look to create the ideal scenario from start to finish and the automate as much as possible and train the human section as best they can to ensure that each and every time the optimum process is carried out. 
 
And then it would be reviewed regularly and tweaked as necessary.

Software can become the beating heart of your business 

If you can automate something with software, you should. 
 
If you can write it down, put it in a spreadsheet – there’s software that can help.
If you store information in a Word document then you could look at building a system instead. 
 
Building some bespoke business software or a bespoke database could revolutionise your business. 
 
NEWFLASH: Software should benefit your business, not add to the burden. 
 
Good software implementation should:
 
Automate manual and frequent processes.
Speed up the transfer of date, communication, and delivery.
 
You’ve already got business systemisation tools in your business…
 
Not convinced? 
 
You may well have some of the following in your business:
 
A CRM 
Cloud 
Project management tools 
Social media 
Email marketing 
Cloud storage.
Email 
 
Most companies will have some or all of the above. Those are building blocks for your system! 
 
Given the right software or bespoke system you could join all those up and save time and grow faster. 
 
Before you systemise your business ask these important questions…
 
 
“Can I scale it?”
“Can I integrate other systems into it and from it?”
“Is it usable?”
“Is it going to improve my business?”
 
Please don’t go down the route of creating something in your business that won’t go far enough and that will need some other parts added, removed, or bought for it to really make it work for you. 
 
Work out what you want, what your business really needs to happen, and then build the system and software to make that happen for you. 
 
That’s what we do at iO Studios. 
 
We build business-changing software. 
 
Want to discuss this some more? Drop me a message and we’ll arrange a chat. 
 
 
 
Looking to grow your business? Chances are that creating more time and efficiency are key to this. 
 
In our digital age, some (if not all) of your systems are in the cloud.  You can remote access your business, your data, and your team and customers can too. 
 
The key to good business growth is to maximise this technology and make your systems work harder, smarter, and connect them with each other. 
 
Stop ‘double enter’ data.
Stop giving your skilled team remedial jobs a machine could do
Stop adding more and more systems to your business without first considering how they could work more in unison. 
 
Sometimes even adding in a piece of useful software means you’re adding to the problem…
 
Could business systemisation help you grow? 
 
Business systemisation is when you take all your processes and systems and work them into one or at least a few systems so that your entire business becomes one machine, rather than lots of silos that don’t communicate with each other. 
 
Many businesses still run like a badly managed restaurant. Here’s what I mean:
 
The orders are taken by two waiting staff because they don’t assign a table. 
The order is wrong because the chef can’t read the waiting staff notes and there’s no system for the way they write them. 
The drinks are late and then wrong because the bar doesn’t assign someone for table drinks and the rowdy Friday night crowd have taken priority. 
The dessert gets missed off the bill because another waiter got involved when he shouldn’t have.
The beef is over cooked, and the bill doesn’t give a method of gathering feedback so the staff won’t know and it will happen again. The owner (who’s not there) can’t see an overview of the business as the till relies on a reconciliation at the end of the night just like the bookings which are taken in a paper diary. 
 
Joined up? Hardly! 
 
A systemised business (or restaurant) would audit all the systems and processes and look at how they could be linked, how they could be cloud-based or on a local server with remote access. 
 
A systemised business would look to create the ideal scenario from start to finish and the automate as much as possible and train the human section as best they can to ensure that each and every time the optimum process is carried out. 
 
And then it would be reviewed regularly and tweaked as necessary.
 

Software can become the beating heart of your business 

 
If you can automate something with software, you should. 
 
If you can write it down, put it in a spreadsheet – there’s software that can help.
If you store information in a Word document then you could look at building a system instead. 
 
Building some bespoke business software or a bespoke database could revolutionise your business. 
 
NEWFLASH: Software should benefit your business, not add to the burden. 
 
Good software implementation should:
 
Automate manual and frequent processes.
Speed up the transfer of date, communication, and delivery.
 
You’ve already got business systemisation tools in your business…
 
Not convinced? 
 
You may well have some of the following in your business:
 
A CRM 
Cloud 
Project management tools 
Social media 
Email marketing 
Cloud storage.
Email 
 
Most companies will have some or all of the above. Those are building blocks for your system! 
 
Given the right software or bespoke system you could join all those up and save time and grow faster. 

 

Before you systemise your business ask these important questions…

 
“Can I scale it?”
“Can I integrate other systems into it and from it?”
“Is it usable?”
“Is it going to improve my business?”
 
Please don’t go down the route of creating something in your business that won’t go far enough and that will need some other parts added, removed, or bought for it to really make it work for you. 
 
Work out what you want, what your business really needs to happen, and then build the system and software to make that happen for you. 
 
That’s what we do at iO Studios. 
 
We build business-changing software. 
 
Want to discuss this some more? Drop me a message and we’ll arrange a chat. 
 
 
 
 
 
 
 

We have helped many companies turn ideas into business changing bespoke software solutions

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We create leading bespoke software solutions to improve processes and increase revenue.

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We create leading web based applications and software to help generate revenue and improve business processes.

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Mobile App Development

We create innovative Android, iOS and Windows mobile apps delivering clear business results.

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Bespoke Databases

Create and store data in an intelligent database that can be used by your business to make key decisions.

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Fleet Administration Software

Solutions to manage the complexities of large fleets

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Agile Development Teams

Experienced, reliable agile development teams ready to assist your own development team.

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Bespoke CRM Software

Having a CRM which is built around your business, it’s processes and workflows can have a revolutionary impact on a business.

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Our team are knowledgeable about the commercial realities and business decisions around building software as a service products.

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We integrate bespoke software products with third party apps to improve data flow and efficiency.

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Access databases, spreadsheets and old applications our team can move you to the latest technologies.

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